The workgroup considered which roles were essential to the operations of every chapter, regardless of size.

• A vice president of finance plays a critical role in overseeing the financial operations and strategies of a chapter.
• A vice president of recruitment is responsible for the intake of members to meet campus and organization expectations.
• A vice president of member integrity ensures that our members are adhering to national, local, and campus policies.
• A vice president of event management ensure that chapter activities adhere to national and campus social and risk policies.

We will always encourage our chapters to actively participate in and host service activities and philanthropic opportunities! However, we recognize that the frequency and scale of these events and activities looks very different from one chapter to another.

While the new member period is a crucial time in our membership, we recognize that not every chapter has new members throughout the year. Chapters that meet total after primary recruitment will likely only have one new member period, spanning 7 weeks, out of the entire calendar year. We want to allow chapters who need a vice president of new member experience to have one, but not require it for chapters who don’t.

No the only VPs that chapters will be able to have on their governing board are the ones listed in the bank of VPs. Other director positions can be created with consultation with your chapters ABS.

The plan is to only make subtle changes as necessary. The current volunteer structure, created in 2022, was considered when the workgroup made the proposed collegiate chapter officer changes, so not many changes will be needed.

The officers with the responsibilities that most closely align with the ritual ceremony responsibilities will be the lead participants regardless of VP, director or chair titles. In the new structure, these would be the chapter president, director of internal operations and new member experience officer.

The changes will go into effect with the election of the 2025 officers. That officer cycle would be the first in the newly adopted structure.

The process to switch size of boards will be outlined in the NPH edits that will complement this bylaw change. A chapter can change only once a year ahead of the chapter elections process through a petition to their ABS. Once a chapter has changed size, they will remain in that new size model until they petition out of it. The chapter will not need to petition each year.

Yes, a chapter can determine the chairs that are most applicable to their chapter experience. There might not be resources provided from the national organization for every chapter specific position, but chairs can hopefully pull from existing team resources that they will fall under.

We understand there are concerns regarding the legislation affecting diversity, equity, and inclusion programs in public institutions. However, we want to clarify that our sorority operates independently from state or federal funding. As such, this legislation will not impact our chapters. Our organization remains committed to promoting diversity, equity, inclusion, and access, and we will continue to uphold these values within our chapters regardless of external factors. Additionally, if any chapters have concerns or encounter challenges related to these or similar policies, our national headquarters is here to support you. We are prepared to work with chapters to navigate any potential issues and make necessary exceptions to ensure our commitment to diversity, equity, and inclusion remains unwavering.

This proposal is the result of an extensive and thorough process that has been ongoing for many years. This conversation started ahead of a 2018 vote, which did not pass, but it sparked continued dialogue and exploration of how we can best support our chapters.

In the past two years alone, our workgroup has made significant efforts to gather comprehensive feedback and ensure we are considering all perspectives. We conducted surveys that received over 1,200 responses, including input from collegians and alumnae volunteers. Additionally, we invited all collegians to participate in focus groups, allowing us to gather diverse viewpoints.

We've also piloted the proposed structure, held numerous roundtables and listening sessions, and conducted ongoing updates and education sessions to keep everyone informed and involved. These efforts have allowed us to refine our proposal based on real feedback and practical insights.

Our goal is to ensure a well-thought-out and effective implementation that addresses the needs and concerns of our members. The extensive feedback we've gathered and the careful planning we've undertaken reflect our commitment to making this a successful and beneficial change for our organization

Our national headquarters staff will host a series of virtual educational sessions to supplement the resources shared with the membership throughout the fall term. Save the date and keep an eye out for the following sessions:

Aug. 20, 8 p.m. ET: Introduction to the New Officer Structure and how to Educate your Chapter and Advisory Board

• Recommended audience: anyone who is looking for information on the structure, an advisory board representative, chapter presidents and VPPs looking to host an informal meeting
• Register Here

Sept. 10, 8 p.m. ET: Deep Dive on Officer Responsibilities in the New Structure, Starting the Conversation with Chapter Leaders to Determine Your Officer Structure

• Recommended audience: advisors and officers
• Register Here

Early October: Elections Timeline Review

• Recommended audience: ABS and any advisors participating in the elections process

Late November: Advisor and Officer Training in the New Structure

• Recommended audience: ABS and newly elected chapter president

If you have any questions or feedback, please complete this form with an option for a direct response.