Chapter Officer Restructure

The Collegiate Chapter Officer Structure Workgroup has compiled recommendations to permit chapters to adopt an officer structure that better supports their chapters' needs and varying sizes. With the proposal we hope to better align with our NPC peers and streamline a more efficient officer system for our members. Our recommendations encompass the following ideas: creating a scalable officer model for our collegiate chapters, paring down officer responsibilities to essential collegiate operation needs, renaming and re-organizing to help collegians translate their officer experience to a resume and making officer responsibilities more equitable.

The workgroup proposes Sigma Kappa move to a three-tiered officer structure made up of a governing board of VPs, an executive council of directors and an optional subset of chair positions. The governing board would serve to lead the chapter and overall direction of the membership, the directors would take the ideas of the VPs and strategically put them into action and the chair positions would carry out the plans and tangible task of the directors.

The workgroup proposes Sigma Kappa adopt a scalable-up officer model allowing our collegiate chapters to scale up based on size and need. The smallest scale of governing board and executive council would be required by all collegiate chapters as written in the newly proposed bylaw language. From there, National Policy Handbook (NPH), would outline additional models for chapters to scale up with allocating officer responsibilities equitably.

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Listening Session Recap

FAQs

Why were the smallest structure vice presidents (finance, recruitment, member integrity, and event management) selected as required for all chapters?

The workgroup considered which roles were essential to the operations of every chapter, regardless of size.

A vice president of finance plays a critical role in overseeing the financial operations and strategies of a chapter.
A vice president of recruitment is responsible for the intake of members to meet campus and organization expectations.
A vice president of member integrity ensures that our members are adhering to national, local, and campus policies.
A vice president of event management ensure that chapter activities adhere to national and campus social and risk policies.

Why isn’t philanthropy and service on the smallest size governing board even though it is one of our values?

We will always encourage our chapters to actively participate in and host service activities and philanthropic opportunities! However, we recognize that the frequency and scale of these events and activities looks very different from one chapter to another.

Why isn’t new member experience on every governing board?

While the new member period is a crucial time in our membership, we recognize that not every chapter has new members throughout the year. Chapters that meet total after primary recruitment will likely only have one new member period, spanning 7 weeks, out of the entire calendar year. We want to allow chapters who need a vice president of new member experience to have one, but not require it for chapters who don’t.

Why does the director of internal operations report to the vice president of finance (VPF) and not a different officer?

The director of internal operations will need to communicate with the VPF when setting quorum ahead of meetings. The VPF will be able to tell the director of internal operations who is not eligible to vote. Additionally, ahead of Ritual ceremonies- the VPF will communicate which new members are not eligible to go through the new member ceremony or become initiated based on outstanding fees.

Can we create a VP role that isn’t listed on the bank of VPs?

No the only VPs that chapters will be able to have on their governing board are the ones listed in the bank of VPs. Other director positions can be created with consultation with your chapters ABS.

Will there be changes to local and national volunteer roles to complement the collegiate officer role changes?

The plan is to only make subtle changes as necessary. The current volunteer structure, created in 2022, was considered when the workgroup made the proposed collegiate chapter officer changes, so not many changes will be needed.

Does this re-structure change the participants in our Ritual ceremonies?

The officers with the responsibilities that most closely align with the ritual ceremony responsibilities will be the lead participants regardless of VP, director or chair titles. In the new structure, these would be the chapter president, director of internal operations and new member experience officer.

When does the new structure go into effect? If the vote passes at convention, do the roles automatically switch over?

The changes will go into effect with the election of the 2025 officers. That officer cycle would be the first in the newly adopted structure.

What if we want to switch from one size board to another? How do we do that and how often?

The process to switch size of boards will be outlined in the NPH edits that will complement this bylaw change. A chapter can change only once a year ahead of the chapter elections process through a petition to their ABS. Once a chapter has changed size, they will remain in that new size model until they petition out of it. The chapter will not need to petition each year.

My chapter has chairs that we created and aren’t listed on any of the recommended structures. Are we still allowed to have these chair?

Yes, a chapter can determine the chairs that are most applicable to their chapter experience. There might not be resources provided from the national organization for every chapter specific position, but chairs can hopefully pull from existing team resources that they will fall under.

I have feedback and/or questions. Where should I send those to?

If you have any questions or feedback, please complete this form with an option for a direct response.

Bank of VPs

Each size structure’s governing board has a vice president allotment that is based on chapter size, but a chapter can petition to adopt a different size allotment based on needs. Within the allotted number of governing VPs per sized structure (4 in small, 6 in medium, etc.), chapters must include the bylaw VPs (finance, member integrity, recruitment and event management) and bylaw directors but outside of that, chapters are free to organize their officer structures to best serve their chapter needs. If chapters decide to do that, they may only pull from the bank of VPs in the existing recommended models.

Required by Bylaws:

VP of Finance
VP of Member Integrity
VP of Recruitment
VP of Event Management

Options for Medium, Large, Mega structures:

VP of Panhellenic Relations
VP of Learning and Development
VP of DEIA
VP of Chapter Relations
VP of Philanthropy and Service
VP of New Member Experience
VP of Marketing
VP of Internal Operations

Chapter Structures

Small Chapter Structure

(40 or less members)

All VPs and directors in the small chapter structure will be listed in the Bylaws and required in some capacity at any of the larger sized structures. In parentheses are the roles in the current structure and where their responsibilities will be relocated in the new structure.